Procurement Specialist

Description
Salary: Commensurate with experience

Position Open Until Filled

General Description and Classification Standards:

Performs specialized duties in purchasing, inventorying and distributing supplies, equipment, vehicles, and services in accordance with City processes and rules. Confirms purchase request details and prepares appropriate documentation. Administers contracts and purchasing agreements for assigned department or vendors. Positions in this class should be engaged full time in procurement/purchasing activities and should have some decision-making authority. Incumbents should have appropriate education and specific prior experience in purchasing, typically as a nonexempt purchasing staff member.

Supervision Received:

Works under minimal supervision; can set own work sequence and pace within process/department

Essential Duties & Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Researches market sources and vendors to attain most cost-effective pricing for the purchase of supplies and services.

Prepares and issues solicitation documents.

Writes specifications for competitive bids and requests for proposals. Receives and evaluates bids; recommends the award of contracts.

Orders materials from submitted purchase orders, etc.

Processes and reviews applications for suppliers wanting to do business with the City of Atlanta.

Enters data into various systems including the procurement, maintenance, and inventory systems.

Oversees appropriate distribution of supplies from inventory at departmental warehouse

Conducts invoice and purchase order processing/reconciliation.

Communicates and maintains working relationship with user agencies, internal department staff, and suppliers to meet customer expectations; assists with questions and concerns regarding Procurement/Oracle policies.

Resolves conflicts concerning goods/services at department and vendor level. Inspects invoices and troubleshoots problems between divisions and vendors to include price discrepancies, credits, and other payment terms.

Assists in the establishment and maintenance of programs for the inspection, testing and acceptance of supplies, equipment and services.

Assists in the development and review of purchasing procedures and methods. Interprets and applies City purchasing or resource allocation decisions within organization guidelines.