Business Manager II
Salary range: $58,800 – $98,000
Close date: September 28, 2018
General Description and Classification Standards
The Business Manager II is responsible overseeing the operation of several areas of administrative services for the Division of Fleet Services with the Department of Public Works. Duties at this level include but are not limited to: assisting the department head by performing professional tasks in the areas of human resources, budgeting, planning, and training; representing the department by attending various meetings, training sessions and programs that require presentation for the department; acting as liaison for various occasions; and interacting with the law department as a resource for departmental budget management.
Works under very general supervision. Depending on organization structure, may work independently with responsibility for an assigned function or program.
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
Directs the activities of the administrative services component of Fleet Services by providing leadership to creatively manage and motivate staff as well as encourage team approach. Interprets, directs and implements goals and objectives. Develops, establishes and implements operational policies and procedure guidelines. Plans, prepares and manages budget activities for Fleet Services. Authorizes and oversees purchasing requests. Oversees legislation and contracts. Oversees all HR activities. Directs and reviews the work of staff and provides support in overall functions. Participates and provides direction and supervision. Monitors time, attendance and payroll via the Kronos system. Delegates authority and assigns responsibilities to supervisors and managers. Plans, assigns and coordinates staff work activities. Identifies staff skill levels and encourages staff development through training. Interviews and hires staff. Procures all goods and services for the department. Interacts, mediates and responds to requests and complaints from vendors, contractors and other customers of the City to resolve problems and issues. Provides input and prepares the annual budget. Analyzes the department for future staffing needs and makes recommendations. Administers the department budget by monitoring and tracking expenditures for personnel, operations and equipment. Manages record keeping and documentation for organizational
Applies organizational policies. Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc.
Typically has formal project management and/or skills development responsibilities. Routinely provides work group leadership, guidance, and/or training to less experienced staff.
Knowledge, Skills & Abilities
This is a partial listing of necessary knowledges, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
Knowledge of: principles and processes for providing customer and personal service, including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction; changes. Composes and prepares routine and complex correspondence, letters, memorandums, reports principles and methods for presenting, promoting and selling plans or services, including marketing and other documents. Skill in: persuading people to change habits and behaviors; time management of self and others; using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems; listening and communicating exceptionally to effectively convey information verbally and in writing; analytical thinking with demonstrated talent for identifying, scrutinizing, improving and streamlining complex work processes. Ability to: apply general rules to specific problems to produce sensible answers; work on own initiative and be proactive in developing and improving the administrative functions; schedule activities, meetings and/or events; routinely gather, collate, and/or classify data; analyze data utilizing a variety of complex processes; operate equipment using a variety of standardized methods; work with a significant diversity of individuals and/or groups; develop and maintain positive working relationships; provide direction and
Minimum Qualifications – Education and Experience
Bachelor’s degree in business/public administration, finance, accounting or related field. 5 years’ of direct management and procurement experience is required.
Preferred Education & Experience
Master’s degree in business/public administration, finance, accounting or related field and 5-8 years’ of professional experience in administration and budgeting (equivalent professional experience may be considered for substitution for the required degree on an exception basis).
Licensures and Certifications
Position would be expected to have licensure or professional certifications appropriate to the position. Desired: Certified Purchasing Manager (CPM) or procurement certifications